Chapter 4: 3 Slide Check-In
- Page ID
- 116283
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\(\newcommand{\avec}{\mathbf a}\) \(\newcommand{\bvec}{\mathbf b}\) \(\newcommand{\cvec}{\mathbf c}\) \(\newcommand{\dvec}{\mathbf d}\) \(\newcommand{\dtil}{\widetilde{\mathbf d}}\) \(\newcommand{\evec}{\mathbf e}\) \(\newcommand{\fvec}{\mathbf f}\) \(\newcommand{\nvec}{\mathbf n}\) \(\newcommand{\pvec}{\mathbf p}\) \(\newcommand{\qvec}{\mathbf q}\) \(\newcommand{\svec}{\mathbf s}\) \(\newcommand{\tvec}{\mathbf t}\) \(\newcommand{\uvec}{\mathbf u}\) \(\newcommand{\vvec}{\mathbf v}\) \(\newcommand{\wvec}{\mathbf w}\) \(\newcommand{\xvec}{\mathbf x}\) \(\newcommand{\yvec}{\mathbf y}\) \(\newcommand{\zvec}{\mathbf z}\) \(\newcommand{\rvec}{\mathbf r}\) \(\newcommand{\mvec}{\mathbf m}\) \(\newcommand{\zerovec}{\mathbf 0}\) \(\newcommand{\onevec}{\mathbf 1}\) \(\newcommand{\real}{\mathbb R}\) \(\newcommand{\twovec}[2]{\left[\begin{array}{r}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\ctwovec}[2]{\left[\begin{array}{c}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\threevec}[3]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\cthreevec}[3]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\fourvec}[4]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\cfourvec}[4]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\fivevec}[5]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\cfivevec}[5]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\mattwo}[4]{\left[\begin{array}{rr}#1 \amp #2 \\ #3 \amp #4 \\ \end{array}\right]}\) \(\newcommand{\laspan}[1]{\text{Span}\{#1\}}\) \(\newcommand{\bcal}{\cal B}\) \(\newcommand{\ccal}{\cal C}\) \(\newcommand{\scal}{\cal S}\) \(\newcommand{\wcal}{\cal W}\) \(\newcommand{\ecal}{\cal E}\) \(\newcommand{\coords}[2]{\left\{#1\right\}_{#2}}\) \(\newcommand{\gray}[1]{\color{gray}{#1}}\) \(\newcommand{\lgray}[1]{\color{lightgray}{#1}}\) \(\newcommand{\rank}{\operatorname{rank}}\) \(\newcommand{\row}{\text{Row}}\) \(\newcommand{\col}{\text{Col}}\) \(\renewcommand{\row}{\text{Row}}\) \(\newcommand{\nul}{\text{Nul}}\) \(\newcommand{\var}{\text{Var}}\) \(\newcommand{\corr}{\text{corr}}\) \(\newcommand{\len}[1]{\left|#1\right|}\) \(\newcommand{\bbar}{\overline{\bvec}}\) \(\newcommand{\bhat}{\widehat{\bvec}}\) \(\newcommand{\bperp}{\bvec^\perp}\) \(\newcommand{\xhat}{\widehat{\xvec}}\) \(\newcommand{\vhat}{\widehat{\vvec}}\) \(\newcommand{\uhat}{\widehat{\uvec}}\) \(\newcommand{\what}{\widehat{\wvec}}\) \(\newcommand{\Sighat}{\widehat{\Sigma}}\) \(\newcommand{\lt}{<}\) \(\newcommand{\gt}{>}\) \(\newcommand{\amp}{&}\) \(\definecolor{fillinmathshade}{gray}{0.9}\)Guidelines for Preparing a 3-Slide Weekly Check-In for Mechanical Engineering Capstone Projects
The purpose of a 3-slide check-in is to maintain project momentum, provide updates to your advisors or stakeholders, and receive feedback. Below are detailed instructions on creating and presenting these slides.
Slide 1: Recap of the Plan from Last Week
Purpose: Show how you planned to progress since the last check-in.
Content Suggestions:
- Title: "Recap of Last Week’s Plan"
- Key Elements to Include:
- Objectives or milestones planned for last week.
- Tasks assigned to each team member.
- Specific deliverables or outputs expected.
- Visuals:
- Gantt chart snippet showing progress and schedule.
- Diagram of the workflow or planned system.
- Photos/screenshots of designs, CAD models, or schematics from the planning phase.
Notes Section:
- Provide a detailed description of each point in bullet form.
- Mention who was responsible for each task and whether it was on track.
Primary Contact for This Slide:
- Indicate which team member is responsible for the plan and will answer questions related to this slide.
Slide 2: Work Done This Week and Results
Purpose: Highlight the team’s accomplishments and show tangible progress or results.
Content Suggestions:
- Title: "Work Completed and Results This Week"
- Key Elements to Include:
- Summary of tasks accomplished (e.g., designs finalized, prototypes built, tests conducted).
- Quantifiable results or progress (e.g., test data, calculations, or simulations).
- Challenges encountered and how they were addressed.
- Visuals:
- High-quality images or videos of prototypes, experiments, or models.
- Graphs or charts summarizing data.
- Screenshots of simulation results, CAD renders, or FEA outputs.
Notes Section:
- Provide additional context and technical details for each result.
- Explain any challenges, how they were resolved, and any deviations from the plan.
Primary Contact for This Slide:
- Specify who led the work presented and will address related questions.
Slide 3: Preliminary Plan for Next Week
Purpose: Present a roadmap for the upcoming week, highlighting priorities and deliverables.
Content Suggestions:
- Title: "Plan for Next Week"
- Key Elements to Include:
- High-level goals for the coming week.
- Specific tasks for each team member.
- Deadlines or milestones.
- Any resources, materials, or assistance needed.
- Visuals:
- Updated Gantt chart or timeline showing next steps.
- Annotated design iterations or schematics of planned work.
- Flowchart outlining the next stages of the process.
Notes Section:
- Elaborate on the specific steps for each task.
- Mention potential risks and contingency plans.
- List any questions or decisions that require feedback from advisors or stakeholders.
Primary Contact for This Slide:
- Identify the team member responsible for coordinating the next week’s tasks.
General Presentation Tips
- Slide Design:
- Keep slides visually appealing and uncluttered.
- Use bullet points and limit text on the slides themselves.
- Ensure all visuals are relevant, labeled, and clear.
- Notes Section Usage:
- Treat the notes section as an extended narrative or script.
- Provide detailed explanations and technical information that may not fit on the slide.
- Anticipate possible questions and address them in the notes.
- Presentation Delivery:
- Practice as a team to ensure a smooth flow.
- Each team member should be prepared to present their assigned slide.
- Be concise but thorough in your explanations.
- Be Prepared for Discussion:
- Anticipate technical and logistical questions about your progress and plan.
- Have backup data or additional visuals ready in case they are requested.
- Professionalism:
- Dress professionally or as required for the presentation setting.
- Ensure all team members are engaged and attentive during the discussion.
Checklist Before the Check-In
- Are all visuals (figures, schematics, videos) ready and clear?
- Are the notes sections filled with detailed explanations?
- Has each team member rehearsed their slide and is ready to discuss it?
- Is the contact person for each slide clearly indicated?
- Has the presentation been proofread for typos and clarity?
By following these guidelines, your team will deliver a polished and professional weekly check-in that highlights your progress and demonstrates your organization and teamwork.